Complete information on the VFS Canada Nepal Service in 2026

Introduction

You must have been hearing about the VFS for studying abroad. And, there might be a question.

What is it, where should I go, what documents are required, and more.

If you are planning to Study in Canada, then VFS is the most.

There is a surge in requests for VFS Canada Nepal. It has been seen that in 2023, nearly 16,000 Nepali students received Canadian student visas.

In this blog, you will understand what VFS is, what it does, its location, and more.

But before we begin,

Did you know “VFS has processed over 221 million biometric enrolments since 2007”?

What is VFS?

The full form of VFS is “Visa Facilitation Services,” and it is a third-party company.

That works with multiple government organizations to handle visa application services. 

Their work is to collect documents, take biometrics, and manage appointments. Later, they forward applications to the embassies or immigration departments.

What VFS Does and Doesn’t

Does	Doesn’t
Accepts Visa Applications	Does NOT make visa decisions
Collects Biometrics	Does NOT process or assess visa applications
Manages Appointments	Does NOT speed up visa processing
Collects and Returns Passports	Does NOT provide immigration or legal advice
Offers Tracking Services	Does NOT allow walk-in biometrics
Provides Customer Support	Does NOT handle complaints about visa decisions

VFS Location in Kathmandu

To apply for VFS in Kathmandu. You need to visit the Canada Visa Application Centre.

It is in:

Ground Floor. LS Complex

Thapathali-11

Kathmandu, Nepal

Maps

VFS location outside Kathmandu

There is no other location outside of Kathmandu for VFS Biometric. An individual should come to Kathmandu for Biometrics.

Opening Hours

Here are the office opening times.

Business hours	Monday to Friday	09:00 – 17:00
Passport collection	Monday to Friday	09:00 – 17:00
Walk-in hours	Monday to Friday	09:00 – 17:00

Note: Festivals and Public Holidays might affect timing.

How to Book an Appointment at VFS Canada Nepal

Here are a few ways you can apply for an appointment.

1. Online

You can book, reschedule, or cancel your appointment by using the official VFS appointment portal (link here). The system requires you to create your own login credentials before managing appointments.

2. Telephone

You can book, reschedule, or cancel your Canada visa appointment by calling the VFS helpline at 977-9801208405 or +977-9801208394, where a contact centre agent will assist you.

A reminder notification is sent 24 hours before the appointment. Applicants must arrive 30 minutes early at the Visa Application Centre.

3. Email

Another option you have is an Email. A web form for appointment requests. Provide information that is required. Not unnecessary details.

You will receive your appointment letter and reference number after the confirmation. It will be sent to your registered email, along with an SMS confirmation if a mobile number is provided.

4. Web Chat

A VFS web-chat support option is also available. You can schedule or change appointments by clicking Chat Now.

5. In-person / Self-service at the VAC

At last, you can directly walk into the Visa Application Centre and book an appointment.

You can:

• Schedule an appointment in person
• Reschedule an appointment in person
• Cancel the appointment in person

Please note:

Do not include any personal information other than what is required.

Required Documents Before Visiting VFS Canada Nepal

Here are the documents you need for VFS Canada Nepal:

1. Confirmation Email

You need to print out the email confirming the details of your appointment. You will receive the email after booking your appointment.

2. Passport or Travel Documents

You must carry your passport or other travel documents with at least one blank page for visa stamping.

3. Printout of Visa Application Form

You are supposed to bring a printed copy of their completed visa application form. It should include 2 copies of 2D barcode sheets.

Note: No manual amendments to this form will be accepted at the Visa Application Centre.

4. Other supporting documents for biometric cases

Other supporting documents include:

• Biometric Instruction Letter (BIL)
• A notification letter received from the Government of Canada for the submission of your passport/documents
• Passport bio data page (2 copies)
• VFS consent form (2 copies)

5. Recipt

If you have paid for the biometric or additional services. Get a printout of it.

How much does VFS cost?

The cost for VFS Canada Nepal has been effective from November 1, 2025. You need to pay for biometric and service fees depending on the application type.

• CAD 85 per person
• CAD 170 for a family of 2 or more
• CAD 255 for a group of 3+ performing artists

This fee includes the initial package transmission of your application to the visa office.

“Initial Package Transmission is the mandatory fee for sending your passport and documents to the Canadian processing office.”

Note: Applicants submitting a paper application must pay an Assisted Service fee. Whether or not VFS Canada biometrics are required.

If you are traveling via Canada to other countries (except the US), then you need to make sure to give biometrics once every 10 years. Here, the Biometric fee is not required. 

But the Package Transmission fee applies, including the initial submission.

Conclusion

The process of studying in Canada might seem overwhelming. But it’s the way to secure your seat and add transparency to your travel.

Students looking to study in Canada must be well-prepared with the right documents, appointments, and fees for a smooth process.

VFS Canada Nepal acts as a trusted partner, handling document collection, biometrics, and appointment management. While IRCC alone makes visa decisions.

Remember to book your appointment in advance, arrive on time, and bring all required documents.

With the growing number of Nepali students applying to Canada. Staying informed about VFS Canada Nepal procedures, fees, and timelines will save time, reduce stress, and help turn your study-abroad dreams into reality.

FAQ

1. What documents do I need for my VFS application?

The documents you need for the VFS Application are:

• Passport (original + copy)
• Biometric Instruction Letter (BIL)
• appointment confirmation
• VFS consent form
• payment receipts (if applicable)
• visa application form printout.

2. How much time will it take for biometrics on a Canadian visa?

For a Canadian visa biometrics, it typically takes around 10–20 minutes per applicant. But waiting time varies depending on the queue.

3. How do I know if my VFS visa is approved?
   

VFS does not decide or approve visas. You’ll get the visa decision directly from IRCC via email or by passport return.

4. What does VFS stand for?
   

VFS stands for Visa Facilitation Services.

5. Does VFS tell you if a visa is rejected?
   

No, VFS only collects documents and biometrics. Visa decisions are made only by IRCC.